Gyms and personal trainers

Scheduling software for gyms and personal trainers

Organize one-to-one sessions with each trainer in one calendar, with free times always visible.

For a personal trainer or a small gym, one-to-one sessions at a set time are the core of the calendar. 4appointments gives members a booking page where they choose a session and a free time with the trainer. Each trainer has a weekly schedule, and your team sees everything in one calendar. The tool has no group class timetable with capacity limits and no membership plans.

Why gyms choose 4appointments

One-to-one sessions with the trainer
Members request sessions at the trainer’s free times, and the trainer sets the duration and price of each service.
Recurring bookings
For a fixed weekly workout, your team creates recurring bookings (weekly, every two weeks or every 30 days).
A schedule per trainer
Each trainer has their own schedule, with exceptions and days off, and can have a separate booking link.
Confirmation by your team
Requests arrive as pending and hold the slot until your team confirms them.

FAQ for gyms and personal trainers

Can I cap the number of spots in a class?

No. 4appointments has no group classes or maximum capacity: each booking takes up one trainer’s time. It suits one-to-one sessions, not a class timetable with places.

Can I sell memberships online?

No. Online payment is not available on the current plans, and the tool has no membership plans. Payment is handled outside the tool.

Can members book sessions with a personal trainer?

Yes. The trainer sets a weekly schedule, members request sessions at free times, and your team confirms them manually.

Can I repeat the same session every week?

Yes. Your team can create a recurring booking (weekly, every two weeks or every 30 days) when entering a new booking. There is no end date to set, and no button in the panel to cancel the whole series.

Want a simple booking schedule for your sessions?

Set up your services and trainers’ schedules, then share the link to your booking page. The first 12 months are free, with no card needed.

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