How do I block days off and breaks on my calendar?

For a day off or a closure, add a block or an exception for that provider and date. You can do this for a single day, a few days in a row, or a longer period such as a summer vacation. During that time the public page offers no times for that provider.

Public holidays aren’t loaded automatically from a national calendar. Add the dates you’re closed by hand, either for the whole team or provider by provider, and do it for the year ahead so you don’t forget later.

A daily break is easiest to set up by splitting the day into two availability ranges, for example 9:00 a.m. to 1:00 p.m. and 2:00 p.m. to 6:00 p.m., so the gap isn’t offered. You can repeat the same split for every working day. Each provider has their own schedule, so a colleague’s vacation doesn’t affect anyone else’s calendar.

Blocking time doesn’t touch bookings that already exist. Before you close for a period, look at the calendar or the bookings list for that period, then contact those clients and move or cancel their bookings yourself, because no message goes to clients automatically.

What to remember

• ✓Blocks and exceptions remove times from the public page at once
• ✓A break is set by leaving a gap between two availability ranges
• ✓Holidays are added by hand, with no automatic national calendar

Common questions

More guides to explore

• How can I set up time slots for appointments?
• How can I track employee availability in a booking system?
• How do I set up an online calendar my clients can use?

Want a calendar that shows only your real hours?

Set days off and breaks once per provider and share one booking link. The first 12 months of 4appointments are free, with no card, and plans start at €1 a month.