Managing appointments across multiple locations
One provider per place gives each location its own calendar and link, as a practical workaround.
Special questions
If you work from several places, such as branches or clinics, you may want a calendar for each. In 4appointments the list of locations is for display only: it is not tied to a booking or to availability. You can still run several places from one account by treating each place as a provider.
Create a provider for each location, for example “Central branch” and “Mall branch”, each with the weekly schedule of that place. In the sidebar this section is called “Providers”. Each provider has its own calendar and its own booking link, so share the right link in the right place; the client then books directly with the location they chose. Turn off “Any available person” in the public-page rules if you do not want clients matched across places.
If one person works at several places, create one provider for each place with the days they work there, for example Monday to Wednesday in one and Thursday and Friday in the other. The tool does not link the two calendars, so make sure the schedules never overlap, and use “Availability” to block a day once it is taken elsewhere.
Permissions are set per member, and calendar visibility can follow the whole company, teams or selected colleagues, so each branch manager can work with their own calendar while the owner sees everything.
Read the figures per provider. The reports include a table for each provider, plus counts by status, by day and by service, so you can compare places and see the total duration booked. There is no combined occupancy rate.
Points to remember
- ✓The locations list is display-only and does not drive bookings
- ✓One provider per place gives each location its own calendar and link
- ✓Reports show a table per provider, so you can compare your places
Common questions
Can one team member work at several locations?+
Yes, as a workaround: create one provider for each place with the days they work there. The calendars are not linked, so avoid overlapping hours.
Do I pay extra for each location?+
Plans cost €1, €2, €4 or €8 per month after 12 free months. Their limits are panel users, companies, storage and emails, not locations. See the pricing page.
More booking guides
Have several locations to look after?
Give each location its own provider, calendar and link, and keep everything in one account. The first 12 months are free, with no card.
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