How do you set days off and breaks in your calendar?

For a day off or a closure, add a block or an exception for that provider and date. You can do this for a single day, a few days in a row or a longer period, such as a summer vacation. During that time the public page offers no times for that provider.

Public holidays aren’t loaded automatically from a national calendar. Add the dates you’re closed by hand, either for the whole team or provider by provider, and do it for the year ahead so you don’t forget later.

A daily break is easiest to set up by splitting the day into two availability ranges, for example 9:00 to 13:00 and 14:00 to 18:00, so the gap isn’t offered. Each provider has their own schedule, so a colleague’s vacation doesn’t affect anyone else’s calendar.

Blocking time doesn’t touch bookings that already exist. Before you close for a period, check the calendar or the bookings list for those dates, then contact those customers and move or cancel their bookings yourself, because no message goes to customers automatically.

What to remember

• ✓Blocks and exceptions remove times from the public page at once
• ✓A break is set by leaving a gap between two availability ranges
• ✓Holidays are added by hand, and existing bookings aren’t canceled by a new block

Common questions

More guides for you

• How do you set up appointment time slots?
• How do you manage staff availability in a booking system?
• How do you create an online calendar for customers?

Want a calendar that shows only your real hours?

Set days off and breaks once per provider and share one booking link. The first 12 months of 4appointments are free, no card, and plans start at €1 per month.