Setting up an online calendar for consulting work

A personal booking link, different session types and your other calendar as busy time.

Guides by type of business

For consultants, lawyers, psychologists, coaches and freelancers, an online calendar ends the endless email exchanges spent looking for a free slot. With 4appointments you share one link and clients pick a free time. You confirm each request yourself, and you send any meeting link yourself, because the tool produces none.

Create a provider for yourself with your real weekly schedule, then add your session types as services, each with a duration and a price, such as a short intro call, a full session or a follow-up. Use “Availability” for days off and blocks, including time you keep free for preparation or administrative work.

Copy your personal booking link, which is separate from that of other providers, and place it in your email signature, on LinkedIn or on your website. Clients choose a service and a free time without creating an account, and the page shows only times that are really free.

Set the rules that protect your day. The notice rules decide how soon before the session someone may book and how far ahead (the defaults are 120 minutes and 60 days, and each service can have its own values), and the pause field adds a gap after every booking for notes or a break.

Mark services as online if they take place remotely. The flag does not create a meeting link, so send your own link when you confirm. Each request arrives as pending; confirm it in the Bookings section and tell the client by email or message. Subscribe to the ICS link of your external calendar and its busy blocks close those times, refreshed about every 15 minutes.

Points to remember

  • ✓One personal booking link, shared once and used everywhere
  • ✓Notice rules and a pause after each session, set by you
  • ✓Meeting links are sent by you, since the tool creates none

Common questions

Can I keep time in my calendar free for creative or administrative work?+

Yes. Add blocks or days off in “Availability”, and those hours will not be offered to clients.

Is it possible to offer a free first consultation and charge for the rest?+

You can create one service at a price of zero and others with a price. The tool does not collect payment, so arrange it outside, by invoice or transfer, before you confirm.

More booking guides

Do you work as a consultant or freelancer?

Replace the “when are you free?” email thread with one booking link. The first 12 months are free, with no card, and the plans then start from €1 per month.

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