Setting days off and breaks in the calendar

For a day off or a closure, add a block or an exception for that provider and date. You can do this for a single day, a few days in a row, or a longer stretch such as leave from 1 to 15 August. During that time the public page offers no times for that provider, and each provider’s schedule is independent, so one person’s absence does not affect colleagues’ calendars.

Public holidays are not loaded automatically from a national calendar. Add the dates you are closed by hand, either for the whole team or provider by provider, preferably for the year ahead so that you do not forget later.

A daily break is easiest to set by splitting the day into two availability ranges, for example 9:00 to 13:00 and 14:00 to 18:00, so the gap is not offered. The same split can be repeated for every working day of the week.

Blocking time does not touch bookings that already exist. Before you close for a period, look at the calendar or the bookings list for those dates, then contact the clients and move or cancel their bookings yourself, because no message goes to clients automatically.

Points to remember

• ✓Blocks and exceptions remove times from the public page at once
• ✓A break is set by leaving a gap between two availability ranges
• ✓Holidays are added by hand, and existing bookings are not cancelled by a new block

Common questions

More booking guides

• Setting up time slots for appointments
• Managing staff availability in a booking system
• Creating an online calendar for your clients

Would you like a calendar that shows only your real hours?

Set days off and breaks once per provider and share one booking link. The first 12 months of 4appointments are free, with no card, and plans start at €1 per month.