Managing appointments for multiple locations
One provider per place gives each location its own calendar and link, as a practical workaround.
Special questions
If you work out of several places, such as branches, clinics or service sites, you may want a calendar for each. In 4appointments the list of locations is for display only: it isn’t tied to a booking or to availability. You can still run several places from one account by treating each place as a provider.
Create a provider for each location, for example “Downtown Salon” and “Mall Salon”, each with the weekly schedule of that place. In the sidebar this section is called Providers. Each provider has its own calendar and its own booking link.
Share the right link in the right place: the downtown link on that location’s page and in its messages, the mall link for the other. The client then books directly with the location they chose. Turn off “Any available person” in the public-page rules if you don’t want clients matched across places.
If one person works at several places, create one provider for each place with the days they work there, for example Monday to Wednesday in one and Thursday and Friday in the other. The tool doesn’t link the two calendars, so make sure the schedules never overlap.
Permissions are set per member, and calendar visibility can follow the whole company, teams or selected colleagues. The reports include a table for each provider, plus counts by status, by day and by service, so you can compare places. There’s no combined occupancy rate.
Key takeaways
- ✓The locations list is display-only and doesn’t drive bookings
- ✓One provider per place gives each location its own calendar and link
- ✓Overlaps for a person working in two places are managed by hand
Common questions
Is it possible for one employee to work at several locations?+
Yes, as a workaround: create one provider for each place with the days they work there. The calendars aren’t linked, so avoid overlapping hours.
Does each additional location cost extra?+
Plans cost €1, €2, €4 or €8 per month after 12 free months. Their limits are panel users, companies, storage and emails, not locations. See the pricing page.
Related guides
Juggling more than one location?
Give each location its own provider, calendar and link, and keep everything in one account. The first 12 months are free, with no card needed.
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