Staff create manual bookings, share out rights by section, import busy time via ICS and export data. Contracts, notifications and projects in the ecosystem are separate apps, not connected automatically.
In daily work, bookings are handled by different people: reception adds bookings taken by phone, the manager follows the reports, a specialist keeps an external calendar. For this, 4appointments offers bookings created manually by staff (with availability checks), permissions per member, import of busy time from external calendars and an export of the bookings list. There are no signed contracts, automatic notifications, project tasks or sync with a staff system tied to bookings.
From the bookings list, staff add a booking by hand — for example one taken by phone — including recurring series. The provider’s availability, overlaps and busy time imported via ICS are checked; the “Interval” pause and the notice rules, however, are not applied.
Rights are granted per member, by section and action, or as full access. Only administrators can regenerate the public link. The application sends no e-mails to clients, no SMS, no WhatsApp messages and no webhooks.
Each member can subscribe up to 3 external calendars through an ICS link (https, refreshed roughly every 15 minutes): busy time blocks slots, and events marked as free are ignored. An .ics file (up to 2 MB, events in the next 60 days) can also be imported as confirmed bookings. Each provider can export their bookings through an ICS link.
The client list (name, e-mail, phone) is filled in manually; public bookings do not add entries to it. The bookings list exports as CSV, XML or PDF, and a client can be deleted (bookings keep the name and e-mail). There is no sync with project management or with a staff system.
A good fit for teams that manage bookings directly in the panel and want simple control over rights and calendars. Less suitable if you need contracts, automatic notifications or flows connected with projects and staff.
| Manual bookings | Yes — with availability checks, without the “Interval” pause and notice rules |
|---|---|
| Permissions | Per member, by section and action, or full access |
| External calendar | ICS subscription (https, ~15 min, up to 3 per member) and .ics import (max. 2 MB) |
| Export | Bookings as CSV, XML, PDF; ICS calendar per provider |
| Notifications / webhooks | None |
| Contracts, projects, staff | Not connected to bookings |
Yes. Staff create bookings in the panel, with checks for availability, overlaps and imported busy time; the “Interval” pause and notice rules are not applied. Recurring series can only be created here.
No. The application sends no e-mails to clients, no SMS, no WhatsApp messages and no webhooks. Your team communicates through its own channels.
Not in 4appointments. There are no contracts or electronic signatures tied to bookings.
Per member, by section and action, or with full access. Only administrators can regenerate the public link.
Only as busy time: each member can subscribe up to 3 ICS links (https, ~15 min) and an .ics file can be imported. There is no two-way sync with Google or Outlook.
Manual bookings, permissions and an ICS calendar, in a single panel.
