Managing appointments for several staff members
Each provider has their own schedule and link, and the team calendar shows everyone together.
Managing your business
Managing appointments for several people is simpler when each one has their own provider profile, with a weekly schedule and a calendar, and you can see the whole team in one view.
Each staff member who takes bookings is added as a provider. For each provider you set a weekly schedule, exceptions and days off under “Availability”, and optionally a limit on appointments per day. Every service appears for every provider, because services cannot be assigned to individual people.
Clients can choose a particular provider on the booking page, or use the option “Anyone available”, which assigns the provider with the fewest bookings. You can switch that option off in the rules of the public page. Each provider also has a separate booking link that you can share.
The team calendar shows all providers together, and its visibility is set for your company: with client names, only your teams, selected colleagues or private. Access is controlled per panel member, by section and by action, or as full access, so staff with the right permissions can also create bookings by hand. Only the administrator can regenerate the public link or switch payments on.
Reports for the last 30 days include a table per provider with the number of bookings and the total duration. There are no shift plans or occupancy figures. When someone leaves, stop using their provider profile and handle their existing bookings yourself.
Key points
- ✓A weekly schedule, exceptions and days off for each provider
- ✓A separate booking link for every provider, and “Anyone available” can be turned off
- ✓Team calendar visibility and permissions set per member
Common questions
How many staff members can I add?+
The plan limits count users of the panel (5, 10, 20 or 40 depending on the plan), not the people who have a calendar. See the pricing page for the details of each plan.
Can I give each person their own list of services?+
Not at the moment. Every service is offered for every provider, so use clear service names or separate providers if you need to distinguish them.
More guides
Managing a team of specialists?
Give every person a schedule and a link, and keep the whole team in one calendar. The first 12 months are free, with no card, and plans cost €1 to €8 a month afterwards.
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