Events and conferences

Online appointment booking for event venues and conferences

Organise venue visits, meetings and sales appointments in a calendar shared by your team.

In an event venue or conference centre, much of the sales work is visits, quotation meetings and appointments at a set time. 4appointments gives clients a booking page where they choose the type of appointment (for example a venue visit) and a free time with your team. It does not reserve rooms or sell tickets: it books people's time, not the use of rooms.

Why event venues choose 4appointments

Visits and meetings at a set time
Define services such as «Venue visit» or «Quotation meeting», with duration and price, and the client chooses a free time.
A schedule per team member
Each salesperson has a weekly schedule with exceptions and days off, and can have a separate booking link.
A shared team calendar
Your team sees every booking in the same calendar, and the account owner sets permissions by member and by section.
Confirmation by your team
Requests arrive as pending and hold the slot until your team confirms them.

Frequently asked questions about online booking

How does the online booking page work?

Each business has a public page with its own link. Customers see the free time slots and request an appointment themselves, at any hour. A new booking comes in as pending and holds the slot until your team confirms it manually; confirmation is not automatic.

Does the system send e-mails to customers?

At present no e-mail is delivered to the customer: no confirmation, no reminder and no notice of a change or cancellation. Your team confirms pending requests and contacts the customer by whatever means it prefers. The link for managing the booking appears on the confirmation screen the customer sees when booking.

Can I sync appointments with Google Calendar or Outlook?

There is no sync with Google Calendar or Outlook. What does exist: subscribing to the ICS link of an external calendar (Google, Outlook, Apple), whose busy events block time slots and are read about every 15 minutes; a one-off import of an .ics file as confirmed bookings; and exporting each team member's calendar through an ICS link. Changes made in Google or Outlook do not change the bookings.

Can customers pay online when they book?

Not on the current plans. Only card payment is foreseen in the code; there is no PayPal, bank transfer or local payment method. Payment is arranged directly with the customer, outside the tool.

Can customers reschedule or cancel on their own?

After booking, the client’s screen shows a management link they can use to cancel or move the booking. Rescheduling checks availability and overlaps, and a pending request stays pending. The booking-page policy can set cancellation and rescheduling cut-offs and a maximum number of reschedules. The link is not sent by e-mail; for bookings created by staff and for recurring series, your team must copy and send the link.

Want to organise your venue's visits and meetings?

Set up your services and your team's schedules and share the link to your booking page.

See pricing