How to manage appointments for multiple employees
Each provider has their own schedule and link, and the team calendar shows everyone together.
Management for business
Managing appointments for several people is simpler when each one has their own provider profile, with a weekly schedule and a calendar, and you can see the whole team in one view.
Each employee who takes bookings is added as a provider. For each provider you set a weekly schedule, exceptions and days off under “Availability”, and optionally a limit on the number of appointments per day. Every service appears for every provider, because services cannot be assigned to individual people.
Customers can choose a particular provider on the booking page, or use the option “Any available person”, which assigns the provider with the fewest bookings. You can switch that option off in the rules of the public page. Each provider also has a separate booking link that you can share.
The team calendar shows all providers together, and its visibility is set for your company: with customer names, only your teams, selected colleagues or private. Access is controlled per member of the panel, by section and by action, or as full access. Only the administrator can regenerate the public link, and members with the right permissions can create bookings by hand.
Reports for the last 30 days include a table per provider with the number of bookings and the total duration. There are no shift plans or occupancy figures. When someone leaves, remove or stop using their provider profile and handle existing bookings yourself.
Points to remember
- ✓A weekly schedule, exceptions and days off for each provider
- ✓A separate booking link for every provider
- ✓“Any available person” picks the provider with fewer bookings and can be turned off
Common questions
How many employees can I add?+
The plan limits count users of the panel (5, 10, 20 or 40 depending on the plan), not the people who have a calendar. See the pricing page for the details of each plan.
Can I give each person their own list of services?+
Not at the moment. Every service is offered for every provider, so use clear service names or separate providers if you need to distinguish them.
More guides for you
Managing a team of specialists?
Give every person a schedule and a link, and keep the whole team in one calendar. The first 12 months are free, with no card, and plans cost €1 to €8 a month afterwards.
Start with 4appointments