Why are appointments missing from the calendar

Check the view and date range, the booking status, calendar visibility and your external ICS calendars.

Real-world problems

If a booking seems to be missing from your 4appointments calendar, the cause is usually simple: a different view or date range, a status you didn’t expect, or a visibility setting. Work through the checks below in order. There’s no direct Google Calendar connection, so a missing event in Google is explained further down.

Check the view and the date. The calendar offers day, week, month and list views. If you’re on the day view, bookings for other days won’t show, and a past week hides future ones. Move to the right date, switch view or open the bookings list, which shows everything in one place.

Check the status. Every booking made on the public page starts as pending, and pending requests nobody confirms or rejects are cancelled automatically about an hour after the end of the requested time. A cancelled booking keeps a cancelled status instead of vanishing, so look for it in the list before assuming it was lost.

Check who’s selected and who can see what. If the calendar is filtered to one provider, you won’t see the others. Team calendar visibility can be set for the whole business, for teams, for selected colleagues or kept private, so a colleague may legitimately see only part of the picture.

Check your external calendars. 4appointments doesn’t write to Google Calendar or Outlook. You can subscribe to an external calendar through its ICS link, which brings in its busy blocks about every 15 minutes, or import a one-off .ics file as confirmed bookings (only events starting within the next 60 days; past or overlapping events are skipped). If a booking still can’t be found, search the list by the client’s name.

Key points

  • ✓A different view or date range hides most missing bookings
  • ✓Pending requests nobody handles are cancelled automatically about an hour after the requested time ends
  • ✓External calendars connect only through ICS: subscription, one-off import or export

Common questions

I cancelled an appointment by mistake. Can it be recovered?+

Open the bookings list and check its status. If the slot is still free, the simplest route is to create the booking again, or ask the client to book through the public page.

The appointment appears for me but not for my colleague. Why is that?+

Check the team calendar visibility and the roles of your team members. Visibility can be limited to certain colleagues or kept private, and permissions are set per member.

More guides to read

Want your calendar to show everything?

Check the view, the status and your visibility settings, and keep every appointment visible where you need it.

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