How to handle appointments across multiple locations

One provider per place gives each location its own calendar and link, as a practical workaround.

Special questions

If you work from several sites (branches, clinics or service locations), you may want a calendar for each. In 4appointments the list of locations is for display only and isn’t tied to a booking or to availability, but you can run several places from one account by treating each place as a provider.

Create a provider for each location, for example “Central Salon” and “Mall Salon”, each with that place’s weekly schedule. In the sidebar this section is called Providers. Each provider has its own calendar and its own booking link.

Share the right link in the right place: the Central link on that branch’s page and in its messages, the Mall link for the other, so clients book straight into the location they chose. Switch off “Any available person” in the public-page rules if you don’t want clients matched across places.

If one person works at several places, create one provider for each place with the days they work there, such as Monday to Wednesday in one and Thursday and Friday in the other. The calendars aren’t linked, so make sure schedules never overlap, and block a day in “Availability” once it’s taken elsewhere.

Use the team settings to decide who sees what: permissions are set per member, and calendar visibility can follow the whole business, teams or selected colleagues. Reports include a table for each provider, so you can compare places, but there’s no combined occupancy rate.

Key points

  • ✓The locations list is display-only and doesn’t drive bookings
  • ✓One provider per place gives each location its own calendar and link
  • ✓Reports show a table per provider, to compare your places

Common questions

Is it possible for a staff member to work at more than one location?+

Yes, as a workaround: create one provider for each place with the days they work there. The calendars aren’t linked, so avoid overlapping hours.

Is there an additional cost for each location?+

Plans cost €1, €2, €4 or €8 a month after 12 free months. Their limits are panel users, companies, storage and emails, not locations. The pricing page has the details.

More guides to read

Got more than one location to look after?

Give each location its own provider, calendar and link, and keep everything in one account. The first 12 months are free, no card needed.

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