How to manage appointments for multiple staff members

Each provider has their own schedule and link, and the team calendar shows everyone together.

Running your business

Managing appointments for several people is simpler when each one has their own provider profile, with a weekly schedule and a calendar, and you can see the whole team in one view.

Each staff member who takes bookings is added as a provider. For each provider you set a weekly schedule, exceptions and days off under “Availability”, and optionally a limit on appointments per day. Every service appears for every provider, because services can’t be assigned to individual people.

Clients can choose a particular provider on the booking page, or use “Anyone available”, which assigns the provider with the fewest bookings. You can switch that option off in the rules of the public page. Each provider also has a separate booking link you can share.

The team calendar shows all providers together, with visibility set for your company: with client names, only your teams, selected colleagues or private. Access is controlled per panel member, by section and action, or as full access. Only the administrator can regenerate the public link, and team members with the right permissions can create bookings by hand.

Reports for the last 30 days include a table per provider with the number of bookings and the total duration. There are no shift plans or occupancy figures. When someone leaves, stop using their provider profile and handle their existing bookings yourself.

What to remember

  • ✓A weekly schedule, exceptions and days off for each provider
  • ✓A separate booking link for every provider
  • ✓Team calendar visibility and permissions set per member

Common questions

How many staff can I add?+

The plan limits count panel users (5, 10, 20 or 40 depending on the plan), not the people who have a calendar. See the pricing page for the details of each plan.

Is it possible for staff to create appointments themselves?+

Yes, if their permissions allow it. You can give each member different rights for each section and action.

More guides to read

Looking after a team of specialists?

Give every person a schedule and a link, and keep the whole team in one calendar. The first 12 months are free, with no card, and plans cost €1 to €8 a month afterwards.

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