How do you set days off and breaks in your calendar?

For a day off or a closure, add a block or an exception for that provider and date. You can do this for a single day, a few days in a row, or a longer period such as annual leave. During that time the public page offers no times for that provider.

Bank holidays aren’t loaded automatically from a national calendar. Add the dates you’re closed by hand, either for the whole team or provider by provider, and do it for the year ahead so you don’t forget later.

A daily break is easiest to set up by splitting the day into two availability ranges, for example 9:00 to 13:00 and 14:00 to 18:00, so the gap isn’t offered. Each provider has their own schedule, so a colleague’s leave doesn’t affect anyone else’s diary.

Blocking time doesn’t touch bookings that already exist. Before you close for a period, look at the calendar or the bookings list for those dates, then contact those clients and move or cancel their bookings yourself, as no message goes to clients automatically.

The essentials

• ✓Blocks and exceptions remove times from the public page at once
• ✓Bank holidays are added by hand, with no automatic national calendar
• ✓Existing bookings aren’t cancelled by a new block

Common questions

More guides you may find useful

• How do you set up time slots for appointments?
• How do you manage staff availability in a booking system?
• How do you create an online calendar for your clients?

Want a calendar that shows only your real hours?

Set days off and breaks once per provider and share one booking link. The first 12 months of 4appointments are free, with no card, and plans start at €1 a month.