How to set up appointment time slots
Define your working hours, service durations and buffers — the system calculates available slots automatically.
Calendar & availability
Setting up time slots is the first step after creating your account: you define your working hours and the duration of each service, and the system automatically generates the available slots.
In your business settings, you define your working hours: the working days (e.g. Monday–Friday, 9:00–18:00), with the option to vary them by day (e.g. Saturday 10:00–14:00). You can set different schedules for each employee if they work different shifts.
For each service, you set the standard duration (e.g. haircut = 30 min, colour = 2h). The system automatically splits your working hours into booking slots of that length. A 45-minute service generates slots at 9:00, 9:45, 10:30 and so on.
You can add an optional buffer after each appointment — for example 10 minutes for cleaning or transfer. The buffer isn’t visible to the client but is automatically reserved after each appointment.
Some systems allow variable-length slots (the client can choose between 30 and 60 minutes) or on-request bookings with no fixed times, subject to your manual approval.
De reținut
- ✓Slots generated automatically from your working hours and service duration
- ✓Configurable buffer for preparation or travel time
- ✓Different schedules per day of the week or per employee
Frequently asked questions
Can I offer the same service with different durations?+
Yes — you can create variants of the same service with different durations (e.g. a simple haircut 30 min vs haircut + styling 60 min) and list them separately with distinct prices.
Can I take appointments outside normal hours?+
Yes — you can manually add any appointment in any time slot from the dashboard. The hour restrictions only affect clients’ self-service bookings.
Related guides
Want to set up your appointment schedule?
In 4appointments you set your working hours in minutes — the system does the rest automatically.
Try 4appointments