Digital Contracts (4contracts)
At booking confirmation, the client can digitally sign the service agreement directly from email. Legally valid electronic signature, no printing, scanning, or delays.
4appointments ecosystem · Operations
Appointments connected with business operations — contracts, notifications and project management
An appointment isn't an isolated event — it's a node in the business operational flow. 4appointments connects with contracts, notifications, and project management for seamless operations.
At an appointment, a contract is signed, notifications are sent, time and resources are consumed, a project or case file is generated. The 4appointments ecosystem connects the calendar with the team's operational tools: digital contracts signed before the visit, automatic notifications for any event, project management for more complex deliverables.
Complete operational integration
Automatic Notifications (4notify)
Every calendar event — new booking, modification, cancellation, no-show — triggers the appropriate notification: internal email, external SMS, webhook for third-party systems.
Project Management (4myprojects)
Appointments for complex projects (implementations, inspections, audits) automatically generate a task in the team's project manager, with preset deadline and assignee.
Staff Management (4mystaff)
The team's shifts from the staff management system are automatically reflected in calendar availability. New employees added in HR appear instantly as available specialists for bookings.
Advantages
- Digital contracts signed electronically before the visit, straight from email (4contracts).
- Automatic notifications per calendar event: internal email, external SMS, webhook (4notify).
- Complex appointments automatically generate tasks in the project manager (4myprojects).
- Shifts from the staff system are automatically reflected in calendar availability (4mystaff).
- All operations tied to an appointment run with no manual steps.
Limitations
- Each operational integration requires an active subscription to that ecosystem product.
- Webhooks to third-party systems require initial technical configuration.
- Advanced (qualified) electronic signature may depend on the configured e-signature provider.
- Complex project flows require the team to actively use 4myprojects.
Who it is for
A fit for businesses where an appointment triggers contracts, deliverables, or complex notifications (B2B services, implementations, audits). Less necessary for simple appointments with no associated documents or projects.
Specifications — connected operations
| Digital contracts | 4contracts — e-signature from email, before the visit |
|---|---|
| Notifications | 4notify — internal email, external SMS, webhook per event |
| Project management | 4myprojects — automatic task with deadline and assignee |
| Staff management | 4mystaff — shifts reflected in calendar availability |
| Trigger events | Booking, modification, cancellation, no-show |
| Third-party integration | Via webhook |
4appointments + ecosystem vs. isolated tools
| 4appointments | Isolated tools (calendar + separate apps) | |
|---|---|---|
| Contract signed before the visit | Automatic, integrated | Separate manual process |
| Notification per calendar event | Automatic (email/SMS/webhook) | Manual setup per tool |
| Project task from an appointment | Generated automatically | Entered manually |
| Availability tied to timekeeping | Synced | Updated manually |
| Maintenance | A single ecosystem | Multiple separate tools |
Frequently asked questions about connected operations
Can the client sign a contract before the appointment?
Yes. Through 4contracts, the client electronically signs the service agreement straight from email, with legal validity, no printing or scanning.
What notifications are sent automatically?
Through 4notify, every calendar event — new booking, modification, cancellation, no-show — triggers the appropriate notification: internal email, external SMS, or webhook to third-party systems.
How do appointments link to project management?
Appointments for complex projects (implementations, inspections, audits) automatically generate a task in 4myprojects, with a preset deadline and assignee.
Does availability account for the team's shifts?
Yes. Through 4mystaff, specialists' shifts are automatically reflected in calendar availability, and new employees appear instantly as available specialists.
Can I send data to an external system?
Yes, via webhook. Every calendar event can notify a third-party system after an initial technical configuration.
Connect your calendar to everything that happens in the business
Contracts, notifications, projects and staff — all linked to your appointments.